We have been dealing for years with multiligual Organizing Secretariats. We are skillled in logistics and custom-made proposals: the obscure work done behind the scenes to ensure the success of memorable events.

Based on our past experiences we have developed SecreTool: a complete and reliable registration management, containing all information regarding guests and event.

We achieved the goal of combining the customer requests with those of suppliers: as a result, the guest is the true and undisputed star of the event.

Discover the features of our proposal for the management of participants and the entire logistic process: not a simple software, but a turnkey service and consultancy for the management of every single guest.

  • Management of allotments with time and cost optimization
  • Customized creation of excel reports
  • Opening of dedicated mail account for the event
  • Updating in real time of the guests and their related services
  • Direct contact with suppliers for updating and sending reports
  • Dedicated Client Dashboard Link
  • Backup systems to ensure data integrity- Security systems that protect against intrusion and guarantee the confidentiality of the data
  • Individual assignment of a unique Internal System ID and a unique user and password
  • User-friendly management software with web interface and compatible with other operating systems
  • Upload of the Guest Lists provided by the Client
  • Sorting, organization and verification of data received according to shared criteria
  • Availability of consultation and updating of all the information stored for each participant: personal data, contact details, invitations sent, event membership status, travel plan, contacts with the Secretariat, participation in the event, final feedback
  • One-to-one contact of participants for a personalized service
  • Creating Invitations and/or Save The Date
  • Sending Invitations and/or Save The Date
  • Creating a multi-lingual branded Landing Page with mandatory and optional fields
  • An online registration from any mobile device
  • Setting of personalised "Thank you Page"
  • Creating ad hoc Communications
  • Sending Communications via @mail / sms
  • Opening event domain
  • Creating a website for the event
  • Publishing teaser of the event
  • Creating event gallery
  • Study and publication of feedback and survey page
  • On-Site Secretariat
  • Management of on-site activities through separate access to the Database and/or with QR code mode
  • On-Site reservations
  • Training of external personnel employed during the event
  • Equipment rental
  • Technical assistance
  • Creating users dedicated to on-site staff to access the participants list via tablet and / or PC for multiple and simultaneous management of accreditation
  • Setting of credit tools (tablet, iPad, pc, etc.)
  • Viewing the list of participants according to shared criteria
  • Simplified name search
  • List of accredited participants available in real time for verification of numbers
  • Final export complete with accreditation details (operator and time)
  • Technical assistance