We have been dealing for years with multiligual Organizing Secretariats. We are skillled in logistics and custom-made proposals: the obscure work done behind the scenes to ensure the success of memorable events.
Based on our past experiences we have developed SecreTool: a complete and reliable registration management, containing all information regarding guests and event.
We achieved the goal of combining the customer requests with those of suppliers: as a result, the guest is the true and undisputed star of the event.
Discover the features of our proposal for the management of participants and the entire logistic process: not a simple software, but a turnkey service and consultancy for the management of every single guest.
- Management of allotments with time and cost optimization
- Customized creation of excel reports
- Opening of dedicated mail account for the event
- Updating in real time of the guests and their related services
- Direct contact with suppliers for updating and sending reports
- Dedicated Client Dashboard Link
- Backup systems to ensure data integrity- Security systems that protect against intrusion and guarantee the confidentiality of the data
- Individual assignment of a unique Internal System ID and a unique user and password
- User-friendly management software with web interface and compatible with other operating systems
- Upload of the Guest Lists provided by the Client
- Sorting, organization and verification of data received according to shared criteria
- Availability of consultation and updating of all the information stored for each participant: personal data, contact details, invitations sent, event membership status, travel plan, contacts with the Secretariat, participation in the event, final feedback
- One-to-one contact of participants for a personalized service
- Creating Invitations and/or Save The Date
- Sending Invitations and/or Save The Date
- Creating a multi-lingual branded Landing Page with mandatory and optional fields
- An online registration from any mobile device
- Setting of personalised "Thank you Page"
- Creating ad hoc Communications
- Sending Communications via @mail / sms
- Opening event domain
- Creating a website for the event
- Publishing teaser of the event
- Creating event gallery
- Study and publication of feedback and survey page
- On-Site Secretariat
- Management of on-site activities through separate access to the Database and/or with QR code mode
- On-Site reservations
- Training of external personnel employed during the event
- Equipment rental
- Technical assistance
- Creating users dedicated to on-site staff to access the participants list via tablet and / or PC for multiple and simultaneous management of accreditation
- Setting of credit tools (tablet, iPad, pc, etc.)
- Viewing the list of participants according to shared criteria
- Simplified name search
- List of accredited participants available in real time for verification of numbers
- Final export complete with accreditation details (operator and time)
- Technical assistance